Office & Business Manager

Are you an experienced all-round professional who combines solid finance and accounting knowledge with strong organisational skills?

We are looking for a hands-on Office & Business Manager to support the smooth day-to-day operation of our German entity.

In this broad, part-time role, you will take ownership of local finance, administration and office operations, working closely with management, our shared service centre in Romania and external partners. You will also coordinate routine HR administration, although HR is not the primary focus of the position.

Finance & Administration

• Coordinate and oversee day-to-day financial and administrative activities for the German entity.
• Support accounting processes and act as the primary local contact for external accountants, authorities and financial service providers.
• Coordinate invoicing, payments, accounts payable and accounts receivable in collaboration with the Shared Service Center in Romania.
• Support the monthly closing process and ensure timely, accurate submission of financial information in accordance with Group reporting requirements and deadlines.
• Support cash-flow planning, budgeting and forecasting and monitor operating expenses against approved budgets.
• Support statutory audits and internal reviews by ensuring the required documentation is accurate, complete and readily available.
• Maintain an overview of contracts, subscriptions, leases and insurance policies, including renewal and termination deadlines.
• Monitor recurring costs and identify practical opportunities for cost optimisation and process improvement.
• Ensure accurate recordkeeping and compliance with internal financial and administrative procedures;

Office & Business Operations

• Ensure the efficient day-to-day operation of the office and local entity.
• Coordinate suppliers, service providers, facilities matters and office-related contracts.
• Create structure and visibility across recurring administrative and operational activities.
• Maintain effective workflows and ensure actions and deadlines are consistently followed up.
• Take ownership of practical operational issues, resolving them independently where possible and escalating when management involvement is required.
• Work closely with local and Group stakeholders to ensure smooth communication and coordination.

HR & Payroll Administration

• Support routine employee administration and maintain accurate personnel documentation.
• Coordinate with external payroll and HR service providers.
• Support onboarding, offboarding and employee-related administrative changes.
• Coordinate payroll inputs and ensure employee changes are communicated correctly and on time.
• Perform a reasonableness review of payroll outputs before approval and follow up on discrepancies when required.
• Act as a reliable point of contact for employees on general administrative matters.

We are looking for someone who is comfortable working independently in a broad role and who knows how to balance hands-on execution with coordination and oversight.

• Bachelor’s degree or equivalent professional experience.
• Several years of experience in finance administration, business administration, office management or a comparable all-round role.
• Solid practical knowledge of accounting and financial administration, ideally including monthly closing, reporting, cash-flow planning and internal controls.
• Working knowledge of payroll and HR administration.
• Experience with SAP or a comparable ERP system is a strong asset.
• Strong Microsoft Office skills, particularly Excel.
• Able to work independently, prioritise effectively and take ownership from start to finish.
• Fluent German and English, both written and spoken.

Ready to make an impact?

Apply now and join our dynamic international Group, where your expertise, initiative and hands-on approach will make a real difference.